Data protection in WEG management

A community of owners has its advantages, you regularly discuss current events with other apartment owners or find solutions together. This happens in the entrance of the building, on the laundry area or in an owners' meeting.

The owners meeting

At certain intervals, the meeting of all owners takes place. Of course, this meeting does not take place without the competent administration. This supports the apartment owners commercially, technically and legally.

As not all properties are owner-occupied, but are also rented out, there are all kinds of personal data together. Tenants provide information about their name, date of birth, occupation, marital status, etc. at the start of the tenancy. Over the course of time, the management and the owner receive further Sensitive data and information.

In order to make certain decisions or to discuss problems, we talk openly with each other. Thus, each of the participants learns that tenant XY has been in arrears for 3 months, is always visited by a nice lady, or tenant ZZ cannot get his noisy children under control. Settlements and other documents may be viewed. But is that okay in terms of data protection?

Tenant data in the administration

Now the question arises, what may be viewed and what not.

Condominium owners may inspect statements of accounts of other owners. However, the receipts must be related to the property management. Only in this way can a review of the statement take place.

Data may be viewed if there is a legitimate interest on the basis of a legal basis or if the Consent of the tenant is available. It is advisable to provide the tenant with a Sign declaration of consent to leave. The purpose must be clearly defined and should contain all the necessary points.

 Not only the community of owners receives data

The personal data are processed and secured by various service providers. These companies and business relationships must meet the requirements of the GDPR. An order processing agreement or a confidentiality agreement is recommended here. Owners should also ensure that their data is not circulated undesirably and take the aforementioned precautions with the property management company. As the owner or tenant, you have the right to view your data at any time. You are entitled to withdraw your consent or make changes at any time.